Nobody understands the importance of backing up data...until it is lost.
Fire, floods, heat, earthquakes, equipment failure...the list is long and distinguished as to how to lose data. So the process of saving & archiving data is important, on and offsite.
Data backup and recovery solutions are designed to capture a point-in-time copy (backup) & write the data out to a secondary storage device for the purpose of recovering this data in the future.
The core functionalities of a backup and recovery solution are to:
Back up and recover operating systems, files, databases, and applications in both physical and virtual environments.
Assign backup and retention policies that align with the organization’s recovery objectives.
Report success and failure of backup/recovery tasks.
Create a second backup copy of on-premises backup data offsite - at a 2nd location, in the public cloud...
Backup is the process of creating a copy of the data on your system that is used for recovery in case your original data is lost or corrupted. can also use backup to recover copies of older files if you have deleted them from your system.
Data Backup – Why is it important?
Our job is to make sure that companies are properly protected from threats, threats include losing & securing data. Forty percent of companies that do not have proper backup or disaster recovery plans in place, do not survive a disaster.
Recovery Point Objective (RPO)
This is the maximum period of time that a company is willing to lose their data because of an event. It determines the frequency of data backups. For example, our small business clients may decide on a daily backup, but for others it may be hourly. It depends on the size of the company, the business requirements, & their budget.
A shorter RPO means losing less data. A shorter recovery point requires more frequent backups, more storage capacity, & more computing & network resources. Less frequent data backups are more affordable but it means losing more data if a failure occurs.
Oftentimes we provide tiered backup solutions. For example, we back up critical systems more frequently, & backup non-critical systems less frequently, perhaps once a day.
Regardless of frequency, the data backup software provides daily notifications to our client's key individuals to make sure the backup is successful &, if not, that our engineer is correcting the error. inSync's office receives all notifications & checks them daily to make sure they are successful.
Server Replication, Mirrors, & Clusters
When upgrading servers, oftentimes we can use the old server as a replication host. So in case the primary server is down, the replication server can be used. It can replicate daily or hourly, & replication can occur more frequently on critical servers, it just depends on the client. It's an inexpensive mirror but data can be lost.
A mirrored server provides an exact copy of data from another server. Mirroring is designed to provide fault tolerance, or a means of redundancy in case something goes wrong with the primary or "principal" server.
Server clustering refers to a group of servers working together on one system to provide users with higher availability. These clusters are used to reduce downtime and outages by allowing another server to take over in the event of an outage.
Recovery Time Objective (RTO)
RTO is how fast data can be recovered from the moment of a disaster to the moment you return to normal operations. When systems are down, our clients lose money. A fast data recovery plan minimize losses. However, as with RPO, a shorter recovery time requires faster storage, networks, and technologies – so it is more expensive.
For many companies, the recovery time is a few hours. We meet with the business owners to discuss the backups - the frequency, onsite & offsite storage, & the budget. Oftentimes that's when we also start discussing disaster recovery/business continuity planning if there is no current plan in place.
inSync routinely backs up, & archives, our clients' data to a backup storage device locally, on premise. For offsite backups, we either utilize the Cloud or, to save money, provide an offsite backup to a 2nd facility or a clients' home. Depending on the company's size & budget, the backup storage that we utilize is:
Network Attached Storage (NAS)
Storage Area Network (SAN)
Which storage option is the best? Every storage solution has drawbacks. inSync develops a storage strategy based on your unique business requirements and budget.
The quality of your backup software is key to performing successful backups, archiving, replication & recovery. Veeam Backup Software is our recommended software for virtual environments. The software allows:
Fast, reliable, application‑aware, image‑based backups
Unlimited capacity for long‑term data retention on object storage
Powerful NAS Backup options for faster data processing and flexible recovery options
Mass instant restores with Multi-VM Instant Recovery
Advanced replication and failover for Disaster Recovery
Easy portability and recovery to AWS, Azure and Azure Stack
24x7 real‑time environment monitoring, reporting and alerting
Our job is to protect and secure our clients data. We provide multi-tiered backup solutions, & replication, to make sure their data is protected & data recovery, if ever needed, is swift.